White Settlement Independent School District

 

Procedures and Fees

                                    For Use of School Facilities

 

 

 

 

 

I.          Availability of Facility:

 

A.    Individuals or groups that desire to use any athletic facilities (gyms, fields, tracks) of the WSISD should contact Jenifer Smith to check on availability and pricing.

B.     Individuals or groups that desire to use the facilities of the WSISD (other than athletic facilities) should contact the WSISD Business Office to check on availability and pricing.

C.    Final approval of facility usage (athletic or non-athletic) will be given by the Assistant Superintendent of Business.

D. School facilities may not be used on Sundays by an organization other

than an established religious group for church services. Use for such services will be limited to a maximum period of six months; however, the use period may be extended provided the church has a building under construction due to be completed in a reasonable time, not to exceed twelve (12) months total.

 

 

 

 

II.        Application/Agreement for Use of Facilities:

 

A.    Individuals or groups must submit an Application/Agreement for Facility Use.  The application form can be obtained from the WSISD Business Office. The Assistant Superintendent of Business or designee must approve the application. After approval, the applicant will be notified and must submit payment and proof of insurance to the WSISD Business Office. All fees are payable in advance.  Reservation of a facility is contingent upon the receiving payment.

 

B.     Written application to the Assistant Superintendent of Business or designee shall be made at least ten days in advance. Approval shall not be granted for any purpose that would damage school property or to groups that are known to have damaged other rented property.

 

C.    The district will arrange for a custodian and air or heat to be turned on.

 

 

 

III.       School Representative on Duty

 

The school district shall have a custodian and/or other district official on duty throughout the time the facility is in use.  This person will prepare the facility for use and will be responsible for closing the facility after its use.  Any movement of furniture will be under the supervision of the custodian or other representative of the school district.  No alterations to the facility of any kind will be allowed without written request and approval by the building principal.  

 

 

 

 

IV.       Religious Groups

 

School facilities may not be used on Sundays by any organizations other than an established religious group for church services. Use of facilities for such services will be limited to a maximum period of six months; however, the use period may be extended provided the church has a building under construction due to be completed in a reasonable time, not to exceed twelve (12) months total.  The evaluation criteria shall include:

 

A.    Percentage of participation by residents of the district.

 

B.     Proof of progress in occupying the church group’s new facility.

 

C.    That cost incurred to the district for labor, damages and associated wear and tear to the district facilities are adequately being recovered through the fee and deposit being charged during the rental period.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rules/Regulations for Facility Rental:

 

 

  1. Positively No food or drinks are allowed outside the cafeteria.

 

  1. Liability insurance in the amount of $1,000,000 is required for groups other than White Settlement I.S.D.  A Certificate of Insurance naming WSISD as additionally insured shall be provided prior to approval.

 

  1. No alterations of any kind will be allowed to be made to the facility without written request from the campus principal.

 

  1. Please refrain from using any equipment and/or supplies in the classroom or other areas.  Charges will apply for missing or damaged supplies or equipment.

 

  1. School facilities may not be used on Sundays by an organization other than an established religious group for church services. Use for such services

will be limited to a maximum period of six months; however, the use period may be extended provided the church has a building under construction it is due to be completed in a reasonable time, not to exceed twelve (12) months total.

 

 

 

 

NOTE: The Board of Trustees or designee may consider waving all or part of fees if applicant provides services

 

and/or benefits to WSISD students and/or staff.

 

 

 

 

 

 

 

 

 

 

 

DEPOSIT is equal to $100.  Deposit will be returned in ten (10) days, based upon inspection

of facility and payment balance of additional rental fees.

 

 

 

 

 

 

 

 

 

 

$20/hour (per required custodian) CUSTODIAL SERVICES: Requested on all events that are not during the regular custodial working hours.

 

 

 

 

 

 

 

 

 

 

 

 

 

The White Settlement I.S.D. has categorized usage fees into three (3) groups to better serve the local community.  The groups are as follows:

 

 

GROUP 1       -           WSISD events, educational meetings to include staff or student

                                    meetings, and school programs:

A.    WSISD Booster Clubs

B.     WSISD Parent/Teacher Organizations

C.    WSISD Ex-Student Association

D.    State, County, and Local elections (precinct polling places)

E.     WSISD Professional Teacher Organizations

F.     White Settlement Boy/Girl Scouts of America or any other youth group listed in Title 36 of the United States Code

G.    WSISD Education Foundation

H.    WS Youth Association

 

 

GROUP 2       -           Other Accredited Educational Institutions:

A.    Groups or organizations that serve populations primarily consisting of WSISD students, staff and community

B.     Other School Districts

C.    Professional Education Organizations

D.    Colleges and Universities

 

                                    Non-profit community groups, Civic Organizations and Youth

                                    Group as defined below:

A.    Must demonstrate non-profit status as defined by Section 501 (C) of the Internal Revenue Code.

B.     Established for the purpose of enriching the lives and education of children and/or the community of WSISD district.

C.    Must certify at least 50% of the children to be residents of the White Settlement I.S.D.

 

                                    Other organizations, Churches:

A.    Groups/Organizations not charging admission fees to participate.

 

 

GROUP 3       -           For-profit organizations, commercial organizations charging

                                    admission fee to participate.            

 

 

 

ADDENDUM

 

 

The district does not accept Application/Agreement For Facility Use on such areas as “playing fields”.  These areas are used based on a “first-come, first-serve” basis.   The district does request that if two organizations wish to utilize the same “playing field” facility, representatives from each organization will work an agreement for use.